Privacy Policy

Last updated: June 2026

1. Introduction

Welcome to Halaqat Al-Dhikr, a cloud platform for managing Quran memorization schools and circles. This policy explains how we collect, use, and protect personal data when you use our website and mobile application (iOS and Android).

2. Data Controller

The data controller is Halaqat Al-Dhikr Platform. For privacy inquiries, contact us at info@halaqat.com.

3. Data We Collect

Depending on your role, we may collect:

• Account data: Full name, username, email, password (stored encrypted), and role (student, teacher, parent, school admin, etc.).
• Student data: Name, gender, date of birth, phone, address, photo (if provided), student ID, circle and school affiliation.
• Educational data: Attendance records, memorization and review progress, daily wirds, teacher notes, and achievements.
• Teacher and parent data: Name, contact details, and links to students and schools.
• Institution and school data: Names, contact information, and subscriptions.
• Mobile app data: Authentication tokens (JWT) stored securely on your device, and optional "Remember me" email preference.
• Website data: Cookies required for session and authentication.

We do not collect: GPS location data, camera or microphone access, and we do not show ads or use third-party analytics tools.

4. How We Use Data

We use your data to:

• Provide circle and school management services (attendance, reports, educational tracking).
• Authenticate users and manage role-based permissions.
• Enable teachers and school admins to manage students and circles.
• Enable parents to follow their children (within granted permissions).
• Send service-related notifications (when enabled).
• Improve platform security and prevent unauthorized use.

5. Legal Basis

We process data based on: (a) performance of our service agreement with the subscribing educational institution, (b) consent from the institution and parent when registering students, and (c) legitimate interest in securing the platform and improving the service.

6. Data Sharing

We do not sell your personal data. Data may only be shared:

• Within your educational institution and school (according to each role's permissions).
• With cloud hosting providers necessary to operate the platform (under confidentiality and security obligations).
• When required by law or official request from a competent authority.

7. Storage and Security

Data is stored on protected cloud servers. We use HTTPS encryption, encrypted passwords, and JWT authentication. On the mobile app, authentication tokens are stored in encrypted secure storage on your device.

8. Data Retention

We retain data for the duration of the institution's/school's subscription, and for a reasonable period after termination for legal or backup purposes, then delete or anonymize it when no longer required.

9. Your Rights

Under applicable regulations, you may have the right to:

• Access your personal data.
• Correct inaccurate data.
• Request deletion (subject to educational and legal obligations).
• Withdraw consent where applicable.

To exercise these rights, contact us at info@halaqat.com or through your school/institution administrator.

10. Cookies

Our website uses essential cookies for session and authentication management. We do not use cookies to track you across other websites or for advertising.

11. Children's Privacy

The platform includes data about minor students. This data is managed by the educational institution that registered the student. Minor students may only use the platform under institutional and parental supervision according to school policies.

12. Changes to This Policy

We may update this policy from time to time. The updated version will be posted on this page with a revised "Last updated" date. We recommend reviewing it periodically.

13. Contact

For privacy inquiries:

• Email: info@halaqat.com
• Location: Kingdom of Saudi Arabia